How To Use Multiple Email Accounts In Outlook

 

This document describes how use multiple email accounts in Outlook.  It assumes that you have configured Multiple Email Accounts and Individual Email Inboxes, as described in the accompanying documents.

 

New Mail Message

You can use Outlook just like normal, once you have created a "New" mail message as shown in Figure 1. a "New Mail Window".

 

New Default Mail Message

Figure 1.

 

At anytime, before sending the message, you can change the account that is going to be used to send. 

 

Cheange Account

Figure 2.

 

As shown in Figure 2. the "Account" button will let you select an account from the list you have added already.   This change will be shown in the top of the "New Mail Window", as Shown in Figure 3.

 

Message Sent By

Figure 3.

 

 

This will set the From Email Address and the From Name to those set for that account when you added the new Accounts. 

 

 

 

Replying to / Forwarding Messages

 

When using the "Reply", "Reply to all" or "Forward" buttons to send an email.  Outlook will automatically set the Account to the one that received the email. 

 

Again, the top of the "New Mail Window" will show you which account is being used to sent the message.  And using the "Accounts" button you can select to send it via another account.

 

 

 

Setting the Default Account

 

It's likely that you will use one account more any others.  You can set this to your default account.  As Shown in Figure 4. "email1@domain.tld" has be set as the default account.

 

Setting Default Account

Figure 4.

 

To change the default account, select another in the list and click the "Set As Default" button.

 

Once set, when you create a new mail message the default account will be selected.